Blog posts on process improvement

Posts selected fromManagement Blog - Engineering Blog - Investing Blog and other blogs

• Well Managed Companies

  Do your outstanding people think their importance is in getting through another day through hard work and individual expertise. While those qualities are good most important to the success of the organization is improving the system not getting through one day. If those seen as the stars are not improving the system and processes then get them to work doing so.

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• Great Visual Instruction Example

  This does a great job of explaining what you need to know clearly. While this presentation for Azithromycin doesn’t prevent a mistake it sure makes it much more likely that the process can be completed successfully. We need more effort in creating such clear instructions.

  Visual clarity is more important than lots of words. Applying that concept is not as easy as it sounds but it is a very important idea for instructions to end use and instructions for processes in your organization.

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• People and Robots Together

  For several decades it was pretty easy to predict wholesale adoption of the robots will save us mantra would be followed by failure. I still strongly believe Toyota's method (thoughtful use of robotics to enhance people is the best strategy). But the ease of using robots to succeed in the long term is much enhanced these days.
  
  Robot first strategies are going to be succeeding quite a bit going forward. Yes those efforts might not be good enough when competing only with companies using the best strategy well (but that will be rare).

  ...

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• Iterative Customer Focus

  Like many of Deming’s ideas the idea of iterative customer focus can seem too simple to be very powerful. But in fact that idea is extremely powerful. Those familiar with agile software development can see the idea of delivering working software quickly and iterating based on actual customer use illustrated in Dr. Deming’s “new way” iterative cycle shown in his paper published in 1952.

  The importance of learning about non-users is something that still today is often overlooked...

  I have written about importance of customer focus to Deming’s ideas in several previous blog posts, including: Customer Focus with a Deming Perspective, User Gemba and the most important customer focus is on the end users.

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• Change Management – Post Change Evaluation and Action

  ...it is always critical to include process checks to evaluate if the improvement works as intended. It is amazing how often changes are adopted without any process to evaluate the effectiveness of the change. This leads to many problems and creates conditions where the rate of improvement is very slow.

  The rate of improvement is increased by improving how the organization improves. Monitoring the impact of changes is needed for this reason (to learn what is working well systemically and what weaknesses exist in how the organization is improving) as well as to make sure each change does actually improve results as expected. 

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• How to Lead From Any Level In the Organization

  Similar to helping other people grow their careers is the idea of helping other people to solve their problems. Again, this starts with a clear understanding of your sphere of influence. It determines what strategies you can pursue, and building your sphere of influence should be part of your decision making process.

  What it comes down to is proving yourself in this way—and doing so consistently. “It isn’t some secret sauce. Prove yourself to be valuable and you will gain influence. Help people solve their problems. They will be inclined to listen to your ideas. And helping people to solve their problems doesn't mean you are giving them the answer. It may mean you asking empowering questions.

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• Bring Me Solutions Not Problems

  What they are saying is: if you know of a problem but don’t know of a solution I would rather we continue to have that problem than admit some of my staff don’t know how to fix it (and then have to deal with it myself – maybe then having to accept responsibility for results instead of just blaming you if I am never told and there is a problem later…). I think that is setting exactly the wrong expectations.

  Employees should fix things. They should bring solutions to managers to improve things that might be out of their ability to fix. But if they know of a problem and not a solution and a manager tells the employee they don’t want to be brought problems then I don’t want that manager.

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• Why Isn’t Work Standard?

  When standard work is not followed by one person then it might be that intervention with that one person is needed (or in some cases it might be that person found a better way and you need to update the standard and figure out why the standard wasn’t updated before – probably a system problem, annoying to follow procedure to get improvement adopted…). Much more often “policy” (which might be similar to standard work – but I think standard work really requires a system that is missing in places where “standard work” is not standard at all) is not followed in general – everyone does their own thing.

  ...

  What needs to be worked on is the failure of the management to create a system where standard work is the way work is done, not blaming everyone for not following the standard in various ways.

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• Process Improvement and Innovation

  Every so often an article appears discussing the need to change focus from process improvement to innovation... I disagree on several grounds. First you have needed to focus on both all the time. Second, it is not an either or choice. Third, the process of innovation should be improved.

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• Deming on Management: PDSA Cycle

  Blog posts

  • What are We Trying to Accomplish?“In The Improvement Guide, the authors add 3 questions to the PDSA cycle: What are we trying to accomplish? – How will we know that a change is an improvement? – What change can we make that will result in improvement?”
  • Keys to the Effective Use of the PDSA Improvement Cycle
  • Do the experiment

  ...

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• Stratification and Systemic Thinking

  This is a great example of a positive special cause. How would you identify this? First you would have to stratify the data. It also shows that sometimes looking at the who is important (the problem is just that we far too often look at who instead of the system so at times some get the idea that it is not ok to stratify data based on who – it is just be careful because we often do that when it is not the right approach and we can get fooled by random variation into thinking there is a cause...

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• Business 901 Podcast with Me: Deming’s Management Ideas Today

  Here are some links related to items I mention in the podcast:

  • The W. Edwards Deming Institute Blog
  • William Hunter, my father. Link to paper with Easaw Chacko on Building a Quality Movement within a developing nation, 1972. Developing Children’s Numeracy Using Dice
  • Shoichiro Toyoda, Honorary Chairman and director of Toyota: “There is not a day I don’t think about what Dr. Deming meant to us. Deming is the core of our management.”
  • Statistics for Experimenters by George Box, Bill Hunter and Stu Hunter.
  • City of Madison applying Deming’s management ideas...

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• Continual Improvement

  ...the continual improvement process

  • must be never ending
  • must focus daily on how any process can be improved
  • must focus on adopting improvement systemically (not just locally, by one person or team)
  • must focus on discontinuous improvement which could include high energy kaizen events and dramatic innovation must include a study phase (PDSA) where the improvements are evaluated to determine whether they actually achieved the predicted results and
  • must include improvement of the improvement process itself

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• How Toyota Turns Workers Into Problem Solvers

  ...The main difficulty is not a knowledge gap, but a performance gap. Most of what Toyota does has been published in numerous booksThe Toyota Way, The Machine That Changed the World and articles (see Curious Cat links to books and articles on Toyota’s management ideas). Reading that information is wise, but that is the easy part. The difficult part is actually managing more effectively...

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• Cease Mass Inspection for Quality

  Deming’s point 3 is "Cease dependence on inspection to achieve quality. Eliminate the need for inspection on a mass basis by building quality into the product in the first place.

  Deming believed in improving the process, and doing so using process measures (which often may involve sampling) to guide improvement efforts. He did not believe in using inspection to select out the bad products, which is what inspection largely was before Deming...

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